A class schedule has to answer three questions: how many places are left, who is coming, and who did not turn up. Studio handles them on the front-desk computer, in day, week and month views.
Classes are set up once as recurring, with a room, an instructor and a capacity. When a class is full, the next person goes on the waiting list; if a place frees up, someone on the list can be promoted. After the class you mark no-shows, which then show up in the monthly report. One-off appointments – a personal training session, a consultation, a free trial – sit in the same schedule, and Studio flags when two bookings clash.
The program costs €199 once and works offline, with the data stored locally. The main limit needs saying up front: there is no app or website where members book for themselves. Bookings come in at the desk, by phone or by message, and staff enter them.
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Recurring classes
by room and instructor, set up once and repeated in the calendar.
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Capacity and waiting list
past the limit people go on the list, and can be promoted when a place frees up.
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No-shows recorded
they count in the monthly report and in the list of members at risk of leaving.
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No double bookings
a warning when a room or instructor is already taken.
How to set it up
You create rooms, instructors and classes. Then you schedule each class as recurring: pilates on Tuesdays and Thursdays at 7 pm in studio 2 with Laura, capacity 12. From there the schedule fills itself in for the following weeks.
When a member asks for a place, you book them into the session. The thirteenth goes on the waiting list. If someone cancels, you promote the first person on the list. After the class you mark who did not show.
One-off appointments are added by hand to the same calendar. If you try to put a free trial at 6 pm in a room that is already in use, or with an instructor who is already busy, Studio tells you.
What goes wrong without it
With a notebook or a shared sheet, capacity is checked by eye, the waiting list lives on a sticky note and no-shows are never counted. The result is a 12-place class with 15 people, or a class that is full on paper and half empty in the room. Without no-show counts you cannot tell which classes to keep and which to move.
Who it is not for
If your members expect to book from an app at 11 pm, or your business runs on pay-per-class sessions booked online, Studio is not the right fit. It has no online booking, no member app and no notifications. It works well where bookings already go through the front desk or a group chat.
Your gym in one program. Your data in your gym.
Windows and Linux · €199 once, no subscription
The questions people usually ask
Can members book online themselves?
No. There is no member app or booking website. Staff enter bookings in the program.
How does the waiting list work?
Once a class is full, new bookings go on the waiting list. If a place frees up, someone on the list can be promoted.
Can I record no-shows?
Yes. No-shows are counted in the monthly report and weigh on the at-risk members list.
Does it handle individual appointments too?
Yes. Personal training, consultations and free trials sit in the same schedule, with clash detection.
What views does the schedule have?
Day, week and month. Recurring classes and one-off appointments appear in the same calendar.
Does class data feed into the reports?
Yes. The monthly report shows booked classes and no-shows, compared with the same period of the previous month.